SHS > Industries > State & municipal users > Visitor systems for state & municipal users

Secure and user-friendly visitor flows for townhalls and the public sector

Using the Check In visitor management system enables you to handle visitors in a secure and user-friendly way. It saves your organization both money and time.

Visitor management systems for state and municipal users

Many town halls and government receive many visitors every day, including emplyees, contractors, citizens and other external meeting attendants. SystemHouse Solutions’ visitor management system enables an efficient visitor flow with less staffing. Staff and some contractors use their own keycards or tags, but visitors often have to wait in line to be served, even if they have booked an appointment. Sometimes, there is a buzzer and you have to wait to be served.


Reduced workload for your reception with maintaiedn security level

In public buildings with receptions, queuing systems are used for visitors. Citizens have to wait their turn, even if they have booked an appointment. With the Check In visitor management system, receptionists have less of a workload as visitors can use self-service kiosks. The Check In kiosk interface has scheduled buttons on the touch screen for any events. These features enable the system to handle countless people without the need to stand in line waiting for help in the reception.

Modern, adaptable and secure visitor management

If your organisation manages visitors manually, you should replace this process with a digital visitor management system. It will save money and time and offer your visitors a modern and pleasant check-in experience. Check In is a digital, user-friendly system that comes with a cloud service and very reliable hardware. The interface handles GDPR matters, emergency lists, ordering taxis, temporary buttons for events, deliveries and grous. Use the Check In visitor management system  to streamline your visitor flow.

Functionality for handling groups of visitors

Larger groups of visitors arriving for conferences and meetings will be registered and checked in very fast in the self-service kiosks, if they are pre-booked. There are options to pre-book and to pre-print visitor badges to be handed over to visitors together with other conference material. Everything is managed from the web interface or from the self-service kiosks.

Greater security with a self-service kiosk

For municipal social services, security is an important issue. To increase security levels for staff, the kiosks will be placed outside the perimeter. If the visitor is pre-booked, they can use the self-service kiosk to get in touch with the correct case manager. Special buttons on the touch screen can guide or help the visitor to get in contact with the correct person without coming inside and creating problems.


Integration with calendar

Check In comes with an additional licence for integration with Exchange/Outlook/Office 365. This makes it easier to pre-book visitors from Outlook invitations when you book a room and invite people. When your visitors arrive, they use the QR codes to register or even open a door, lift or speed gate to a certain area you want them to be able to access. Everything is scheduled with start and end times for their access rights.

Built-in telephony and sound system in kiosks

Thanks to our built-in IP telephony system in Check In (SIP), you can offer the same service that a receptionist or guard would. When a visitor registers, the kiosk calls the host and a voice says who is visiting and what to do. You can also notify hosts by an SMS when visitors arrive, but this is not as accurate as a real phone call when you have a visitor.


Many of the Nordic region's most demanding businesses rely on our security expertise.

It is no coincidence that SystemHouse Solutions products are installed in hospitals, detention centers, museums, industries and offices all over Scandinavia. Our smart solutions guarantee the reliability and highest protection of properties and people around the clock. We are very proud of all our satisfied customers, here you will meet some of them.

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