Visitor management systems for state and municipal users

If your organisation manages visitors manually, you should replace this process with a digital visitor management system. It will save money and time and offer your visitors a modern and pleasant check-in experience. Check In is a digital, user-friendly system that comes with a cloud service and very reliable hardware. The interface handles GDPR matters, emergency lists, ordering taxis, temporary buttons for events, deliveries and grous. Use the Check In visitor management system  to streamline your visitor flow.

Functionality for handling groups of visitors

Larger groups of visitors arriving for conferences and meetings will be registered and checked in very fast in the self-service kiosks, if they are pre-booked. There are options to pre-book and to pre-print visitor badges to be handed over to visitors together with other conference material. Everything is managed from the web interface or from the self-service kiosks.

Greater security with a self-service kiosk

For municipal social services, security is an important issue. To increase security levels for staff, the kiosks will be placed outside the perimeter. If the visitor is pre-booked, they can use the self-service kiosk to get in touch with the correct case manager. Special buttons on the touch screen can guide or help the visitor to get in contact with the correct person without coming inside and creating problems.

Integration with calendar

Check In comes with an additional licence for integration with Exchange/Outlook/Office 365. This makes it easier to pre-book visitors from Outlook invitations when you book a room and invite people. When your visitors arrive, they use the QR codes to register or even open a door, lift or speed gate to a certain area you want them to be able to access. Everything is scheduled with start and end times for their access rights.

Built-in telephony and sound system in kiosks

Thanks to our built-in IP telephony system in Check In (SIP), you can offer the same service that a receptionist or guard would. When a visitor registers, the kiosk calls the host and a voice says who is visiting and what to do. You can also notify hosts by an SMS when visitors arrive, but this is not as accurate as a real phone call when you have a visitor.